Privacy Policy

Adopted by the VVMA Executive Board on November 6, 2024

The VVMA is committed to protecting the privacy and security of personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you engage with us, including through our website, services, and communications.

1. Information We Collect
We may collect the following types of personal information from you:

  • Contact Information: Name, email address, mailing address, phone number, and other similar contact details.
  • Professional Information: Job title, employer name, professional certifications, and membership status.
  • Payment Information: Credit card details or other payment information for dues, event registrations, or services.
  • Website Usage Information: Data on your use of our website, including IP address, browser type, and browsing patterns through cookies and analytics tools.

2. How We Use Your Information
We use the information we collect for the following purposes:

  • To manage and administer your membership, events, or services.
  • To communicate with you about organizational news, events, and updates.
    To process payments for dues, events, and other services.
  • To improve and personalize our website and services through analytics.
  • To comply with legal requirements and ensure the security of our systems.

3. Information Sharing and Disclosure
We do not sell or rent your personal information to third parties. We may share your information with:

  • Service Providers: Trusted third parties who assist us in operating our website, processing payments, or providing services to you, subject to confidentiality agreements.
  • Legal Requirements: When required by law, such as to comply with a subpoena, court order, or similar legal process.
  • Business Transfers: In connection with a merger, sale, or other business transaction, your information may be transferred as part of the organizational assets.
  • Conference Vendors (conference attendees only)

4. Cookies and Tracking Technologies
Our website may use cookies and similar technologies to enhance your experience. Cookies are small text files stored on your device to collect information about how you interact with our website. You may opt-out of cookies through your browser settings, but some features of the site may not function properly.

5. Data Security
We use industry-standard security measures to protect your personal information from unauthorized access, disclosure, or destruction. Despite these efforts, no data transmission over the internet can be guaranteed as completely secure. By using our services, you acknowledge and accept this risk.

6. Your Rights and Choices
You have the right to:

  • Access the personal information we hold about you.
  • Correct or update your personal information.
  • Request the deletion of your personal information, subject to legal retention requirements.
  •  Opt-out of receiving marketing communications at any time by following the unsubscribe instructions in our emails.

To exercise any of these rights, please contact us at [email protected].

7. Third-Party Links
Our website or communications may contain links to third-party websites or services. We are not responsible for the privacy practices of those third parties, and we encourage you to review their privacy policies.

8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting the updated policy on our website and updating the effective date.

9. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us at:

VVMA, 76 Beech Street, Essex Jct, VT 05452; [email protected]; 802-878-6888